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Rendr Web Solutions
🇦🇺 Web Agency · Australia · 2024–2025
Building an Operating System for a Growing Web Agency
Rendr
Web Solutions
Notion Business OS
Rendr Web Solutions is an Australian premium web development agency founded by Jason Sandeman — a full-stack developer building custom CMS and headless Shopify solutions for businesses that want more than cookie-cutter websites.
As the business grew, so did the complexity of managing clients, projects, content, and operations across a scattered set of tools. Jason needed more than a project tracker. With multiple client engagements running simultaneously, a growing team, and a business he was actively scaling, Rendr had no single place where operations lived.
Tasks were getting lost, client communication was fragmented, SOPs existed only in people's heads, and there was no real-time visibility into project status or team workload. He came to me looking for a Notion expert who could translate the full complexity of his business into one connected workspace — and build automation into it from day one.
What I Built
I designed and built a Notion Business Operating System for Rendr across four interconnected layers:
Rendr Web Home — Central Command Dashboard
A central command dashboard with live KPIs: active project count, profit tracking, client hourly rates, and project timelines — all in one view. The sidebar gives instant access to every part of the business.
Client Portal System
A branded, client-facing portal for each engagement. Clients can submit and prioritise requests, track their credit balance and project progress, access brand assets, review invoices, and communicate — without needing to email Jason directly.
SOPs Dashboard
A structured library of Standard Operating Procedures covering Employee Onboarding, Client Onboarding, Client Engagement & Support, Deadline Management, Lead Generation & Outreach, and internal Communication guides. Every team member knows exactly how Rendr operates.
SM Content Calendar
A full social media planning system with a calendar view, content ideas bank, platform-specific posting times, key hashtags, social bios, and brand guidelines — all in one place.
The Outcome
1
Single source of truth
Rendr went from scattered tools and mental notes to one connected workspace where everything lives.
4
Interconnected layers
Dashboard, Client Portals, SOPs Library, and Content Calendar — all linked and working together.
Rendr went from running on scattered tools and mental notes to operating from a single source of truth. Jason has real-time visibility into his pipeline, clients have a professional portal that reduces back-and-forth, and the team operates from documented processes that survive handoffs.
The workspace didn't just organise Rendr — it gave Jason the infrastructure to scale with confidence.
Workspace Snapshots
A look inside the finished build — four layers of the operating system.
Rendr Web Home
Client Portal
SOPs Dashboard
SM Content Calendar
Ready to bring clarity to how your business runs?
If you're managing clients, projects, and operations across scattered tools — let's build something that actually works. For good.
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